# Microsoft 365 & Google Workspace Setup

> Business email on your own domain, shared storage and collaboration tools in Microsoft 365 or Google Workspace, set up properly.

**What does Microsoft 365 or Google Workspace setup involve?** Microsoft 365 or Google Workspace setup involves creating business email on a company's own domain, configuring the MX, SPF, DKIM, and DMARC records, migrating existing mailboxes, contacts, and calendars, and organising shared file storage with permissions by role. TechPit Solutions also sets up multi-factor authentication, configures devices, runs a short training session, and documents every setting and admin account.

- Best for new businesses needing email on their own domain, and teams moving from free accounts or an old email host.
- Delivered remotely after a free consultation, with a planned migration schedule and a clear cutover date agreed with you in advance.

Part of [IT Desk](https://techpitsolutions.systems/msp) (IT and Technology).

Microsoft 365 and Google Workspace give small businesses professional email, shared calendars, file storage and video calls in one subscription. Setting them up properly takes more than buying licences. Domain records, mail migration, storage structure, permissions and security settings all need attention, and getting them wrong leads to missing emails, lost files and messages landing in spam.

We handle the full setup. That starts with business email on your own domain, with the DNS records (MX, SPF, DKIM and DMARC) configured so your mail is delivered and harder to spoof. We then move existing mailboxes, contacts and calendars from Gmail, Outlook, another host or an old server, without losing history.

We also organise your files. Whether you use SharePoint and OneDrive or Google Drive and shared drives, we build a folder structure that matches how your team works, set permissions by role, and make sure company files belong to the company rather than to one person's account. The result is a workspace your team can use from day one.

## Who this is for

- New businesses that need professional email addresses on their own domain
- Teams still using free Gmail, Yahoo or Hotmail addresses for business
- Companies moving from an old email host, on-site Exchange server or one platform to the other
- Businesses whose files are scattered across personal drives, USB sticks and email attachments
- Growing teams that need shared mailboxes, calendars and storage with proper permissions

## Problems we fix

- Emails from your business land in customers' spam folders or bounce
- Staff use personal email accounts, so company data leaves when they do
- Nobody can find the latest version of a document or knows who has access
- Migrating years of email feels risky, so the move keeps getting postponed
- Licences, admin accounts and security settings were never set up deliberately

## What is included

- **Platform and license planning:** Advice on Microsoft 365 or Google Workspace and the right plan for each person, so you are not paying for features nobody uses or missing ones you need.
- **Domain email and DNS setup:** Mailboxes on your domain, plus MX, SPF, DKIM and DMARC records, aliases, shared mailboxes and distribution groups configured and tested for delivery.
- **Email, contacts and calendar migration:** Existing mail, folders, contacts and calendars moved from your current provider, with a planned cutover so no messages are lost in between.
- **Cloud storage structure:** SharePoint and OneDrive or Google Drive and shared drives organised by team or function, with existing files moved in and sync set up on each device.
- **Permissions, sharing and security:** Role-based access, external sharing rules, multi-factor authentication, admin account protection and sensible retention and recovery settings.
- **Device setup, training and handover:** Outlook, Gmail, Teams or Meet configured on computers and phones, a short training session, and documentation of every setting and admin account.

## Benefits

- **A professional first impression:** Every message comes from your own domain, which builds trust with customers and suppliers and keeps your brand consistent.
- **Better email delivery:** Correct SPF, DKIM and DMARC records help your messages reach inboxes and make it harder for scammers to send mail pretending to be you.
- **Files your team can actually find:** A clear storage structure with shared drives and version history ends the hunt for the latest copy and keeps work available from any device.
- **Company data stays with the company:** Business-owned accounts and controlled sharing mean you keep email and files when staff leave, and you decide who sees what.

## How the work runs

1. **Assess:** We review your domain, current email provider, files, users and devices, and confirm which platform and plans fit your team.
2. **Design:** We plan the mailbox list, DNS changes, storage structure, permission groups and a migration schedule with a clear cutover date.
3. **Implement:** We configure the tenant, update DNS, migrate email and files, set up devices and run a short training session for your team.
4. **Monitor:** We check mail flow and DMARC reports, handle new users and leavers, and respond to support requests during agreed support hours.

## Tools we commonly work with

Microsoft 365, Exchange Online, SharePoint, OneDrive, Microsoft Teams, Google Workspace, Gmail, Google Drive, Cloudflare DNS, BitTitan MigrationWiz

## Frequently asked questions

### Should we choose Microsoft 365 or Google Workspace?

Both are solid choices. Microsoft 365 suits businesses that rely on desktop Word, Excel and Outlook, or work with clients who do. Google Workspace is simple to manage and works very well in the browser. We look at the software your team already uses, how you collaborate and what your clients expect, then recommend the better fit for your business.

### What are MX, SPF, DKIM and DMARC records?

They are DNS settings on your domain. MX records tell the internet where to deliver your email. SPF lists which services may send mail for your domain. DKIM adds a digital signature that proves messages were not altered. DMARC tells receiving servers what to do with mail that fails those checks. Together they improve delivery and make spoofing your domain much harder.

### Will we lose any email during migration?

We plan migrations to avoid that. Existing mail is copied to the new platform in the background while you keep using the old one. On cutover day we update the MX records, then run a final sync to catch anything that arrived during the change. We check mailboxes with your team afterward and keep the old account available for a short period as a safety net.

### How much does Microsoft 365 or Google Workspace setup cost?

Cost depends on the number of users, how much email and file data needs to move, where it is coming from, how complex your permissions are and whether you want ongoing administration. License fees are paid to Microsoft or Google separately. Book a free consultation and we will review your setup and send a clear quote before any work begins.

### Can you organise our existing files during the move?

Yes. Before migrating files we agree on a structure with you, usually by department, client or function, and decide who should have access to each area. We then move files into SharePoint or shared drives, clear up obvious duplicates with your approval, and set up sync so staff see the same files on their computers as in the browser.

### What happens when someone leaves the company?

Because accounts are owned by the business, you keep everything. We can block the person's sign-in, transfer or convert their mailbox, move their files to a manager or shared drive and reclaim the license. We document a simple leaver checklist so this happens the same way each time, and we can handle it for you as part of ongoing support.

## Related services

- [Cybersecurity & Data Protection](https://techpitsolutions.systems/services/cybersecurity): Practical protection for small businesses: MFA, endpoint security, email filtering, backups, staff training and a response plan.
- [Cloud Services & Migration](https://techpitsolutions.systems/services/cloud-services): Planned moves to AWS, Azure or Google Cloud, with sensible costs, proper backups and ongoing management.
- [Software Integration](https://techpitsolutions.systems/services/software-integration): Connect your CRM, accounting, e-commerce and communication tools so data moves between them without retyping.

## Related reading

- [Essential Cybersecurity and Data Protection for Small Businesses](https://techpitsolutions.systems/blog/cybersecurity-data-protection)
- [Moving to the Cloud: Benefits and Best Practices](https://techpitsolutions.systems/blog/cloud-infrastructure)
- [Glossary: Multi-factor authentication (MFA)](https://techpitsolutions.systems/glossary/multi-factor-authentication)
- [Glossary: Email deliverability](https://techpitsolutions.systems/glossary/email-deliverability)

## Availability

Delivered remotely to businesses worldwide. Pricing: quoted after a free consultation; see [how IT Desk is priced](https://techpitsolutions.systems/msp) or ask for a quote: https://techpitsolutions.systems/contact?service=Microsoft%20365%20%26%20Google%20Workspace

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Source: https://techpitsolutions.systems/services/microsoft-365-google-workspace-setup

TechPit Solutions · People, technology and automation, working together. A remote team working with businesses worldwide. Email info.techpit.co@gmail.com, WhatsApp +92 344 3360585. Book a free consultation: https://techpitsolutions.systems/contact