# Data Entry Services > Accurate, confidential data entry and cleanup for CRMs, spreadsheets, invoices and product catalogues, handled by a remote team. **What do data entry services include?** Data entry services include adding, updating, and cleaning records in the systems a business already uses, such as CRMs, accounting software, e-commerce platforms, spreadsheets, and databases. TechPit Solutions' remote team works from documents, forms, scans, or emails, follows the client's formatting rules, removes duplicates, digitises paper records, and checks entries against the source before they go live. - Best for small businesses, online stores, and sales teams whose staff spend hours each week on manual data input or cleanup. - Handled remotely inside your systems with individual logins; after a free consultation we complete a sample batch for approval before full work begins. Part of [Back Office](https://techpitsolutions.systems/back-office) (Administration, Back Office and Bookkeeping). Data entry is the kind of work that never stops and never feels urgent until something goes wrong. A customer record is out of date, an invoice is missing from the accounts, a product listing has the wrong price, or a spreadsheet has three versions of the same contact. Keeping data accurate takes steady, careful attention that busy teams often cannot spare. We take that work off your plate. Our remote team enters, updates and cleans data in the systems you already use, from CRMs and accounting software to e-commerce platforms, spreadsheets and databases. We work from your documents, forms, scans or emails, follow your formatting rules and check our work before it goes live. Where it makes sense, we also look for ways to reduce manual entry altogether, such as importing data in bulk, using templates or setting up simple automations. You keep the accuracy of a careful human check, with less of your own team's time spent on typing. ## Who this is for - Small businesses whose staff spend hours each week on manual data input - E-commerce stores with large or frequently changing product catalogues - Sales teams with CRMs full of incomplete or duplicate records - Bookkeepers and accounting firms that need invoices and receipts entered - Businesses digitising paper records, forms or scanned documents ## Problems we fix - A backlog of forms, invoices or records waiting to be entered - Duplicate, incomplete or inconsistent records across the CRM and spreadsheets - Skilled staff spending their time on typing instead of their actual jobs - Mistakes in prices, contact details or figures that cause problems later - Paper files and scanned documents that cannot be searched ## What is included - **CRM and database updates:** Adding new contacts, companies and deals, updating fields, logging activity and keeping records consistent in your CRM or database. - **Invoice, receipt and order entry:** Entering supplier bills, receipts, sales orders and expenses into your accounting or order system, matched to the right accounts and customers. - **Product catalogue and listing updates:** Creating and updating product listings, prices, descriptions, variants and stock levels on your e-commerce store or marketplace. - **Data cleanup and deduplication:** Finding and merging duplicates, filling missing fields, standardising formats and removing outdated records so your data is reliable. - **Document digitisation:** Turning paper forms, PDFs and scanned documents into structured, searchable data in spreadsheets or your chosen system. - **Quality checks and reporting:** Spot checks against source documents, a log of what was entered or changed, and regular updates so you can see the work is done. ## Benefits - **Time back for your team:** Staff can focus on customers, sales and the work they were hired for instead of hours of repetitive typing. - **Cleaner, more reliable data:** Consistent formatting, careful checks and regular cleanup mean your records can be trusted for follow-ups, invoicing and reporting. - **Flexible capacity:** Scale help up for a big import, a busy season or a backlog, then back down, without hiring and training new staff. - **Confidential handling:** We work inside your systems with individual, controlled logins and follow agreed rules for handling sensitive information. ## How the work runs 1. **Assess:** We review your data, systems, volumes and the rules your records need to follow, and agree on turnaround and quality expectations. 2. **Design:** We set up a written guide, templates and secure access, and complete a small sample batch for your approval before full work begins. 3. **Implement:** We enter, update and clean data on the agreed schedule, checking our work against source documents as we go. 4. **Monitor:** We run regular quality checks, share progress updates, adjust the process as your needs change and handle requests during agreed support hours. ## Tools we commonly work with Microsoft Excel, Google Sheets, Airtable, HubSpot, Salesforce, Zoho CRM, QuickBooks Online, Xero, Shopify, Adobe Acrobat ## Frequently asked questions ### How do you make sure data is entered accurately? We start with a written guide that sets out your formatting rules, required fields and examples. A sample batch is checked and approved by you before full work starts. During the work we compare entries against source documents, run spot checks and use validation where your system supports it. Any unclear records are flagged and confirmed with you rather than guessed. ### How do you keep our data confidential? We work inside your systems using individual logins with only the access needed for the task, so you stay in control and can remove access at any time. We avoid downloading data to personal devices, follow your rules for sensitive information and are happy to sign a confidentiality agreement. We also document who has access to what as part of the engagement. ### How much do data entry services cost? Cost depends on the volume of records, how complex each entry is, the quality of the source material, required turnaround time and whether the work is a one-off project or ongoing. Clean digital forms are quicker than handwritten scans, for example. Book a free consultation, share a sample of the work, and we will give you a clear quote. ### Can you work in our existing software? Yes. We work directly in the tools you already use, such as your CRM, accounting software, e-commerce platform, spreadsheets or databases. You do not need to change systems or export data for us. If your software supports bulk imports, we may prepare data in a spreadsheet first and import it in one go, which is often faster and easier to check. ### Can you handle a one-time backlog as well as ongoing work? Yes. You can start with a backlog, such as a CRM cleanup or a box of paper records to digitise, and then keep us on for routine updates if you wish. We agree on a timeline for the backlog first, then set up a regular schedule for ongoing entry. You can increase or reduce the amount of work as your needs change. ## Related services - [Back Office & Virtual Assistant Support](https://techpitsolutions.systems/services/back-office-support): Remote virtual assistants for inbox and calendar management, document preparation and the daily admin that keeps a business running. - [CRM Setup & Sales Automation](https://techpitsolutions.systems/services/crm-setup): CRM setup with clear pipelines, lead routing and automated follow-ups, configured around how your team actually sells. - [Workflow Automation](https://techpitsolutions.systems/services/workflow-automation): We connect the apps you already use so leads, approvals, invoices, and notifications move on their own instead of by copy and paste. ## Related reading - [Virtual Assistants and Outsourcing: How to Delegate and Save Time](https://techpitsolutions.systems/blog/virtual-assistant-outsourcing) ## Availability Delivered remotely to businesses worldwide. Pricing: quoted after a free consultation; see [how Back Office is priced](https://techpitsolutions.systems/back-office) or ask for a quote: https://techpitsolutions.systems/contact?service=Data%20Entry --- Source: https://techpitsolutions.systems/services/data-entry TechPit Solutions ยท People, technology and automation, working together. A remote team working with businesses worldwide. Email info.techpit.co@gmail.com, WhatsApp +92 344 3360585. Book a free consultation: https://techpitsolutions.systems/contact